OpenQ Scheduler
Automated scheduling for B2B user research
Simplify your research scheduling workflow — eliminate back-and-forth, coordinate availability across teammates, and book meetings on the calendar automatically.
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OpenQ Scheduler helps you automate scheduling user interviews end-to-end. No more back-and-forth over email. Just connect your calendar and invite some users and watch interviews get booked on your calendar automatically.
Zero-effort scheduling
Book sessions with users automatically
Users you invite with OpenQ Recruiter schedule sessions on your calendar in 3 easy steps:
1OpenQ reaches out to participants on your behalf.
2Participants accept your invitation.
3 Participants book a slot on your calendar with OpenQ Scheduler based on your availability.
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How it Works
Get started with the OpenQ Scheduler in three easy steps in < 5 minutes.
OpenQ Scheduler - Connect your Google or Microsoft calendar to get started
Connect your Calendar
Connect your Google or Outlook calendar with OpenQ. Ask your teammates to connect their calendars as well to unlock powerful team-scheduling features.
OpenQ Scheduler - Configure scheduling settings
Configure scheduling settings
Create a study and then configure the scheduling settings. Go with pre-built defaults or customize it to fit your exact needs.
OpenQ Scheduler - Invite prospective users from LinkedIn for an interview
Invite participants on LinkedIn
Invite participants on LinkedIn using OpenQ Recruiter. Invited participants use OpenQ Scheduler to book a meeting on your calendar.
Product features
Learn about how OpenQ Scheduler can streamline your team's scheduling workflow and free up time for talking to more users more frequently.
Instant scheduling
Automatic calendar bookings
Just connect your Google or Outlook calendar and configure your availability settings. Then as you invite users, they receive a unique scheduling link which they use to book meetings on your calendar automatically.
OpenQ Scheduler helps book meetings on your calendar automatically without needing any back-and-forth email exchange.
Workload balancing
Round-robin scheduling
Distribute user interview workload evenly among teammates by turning on round-robin mode. In this mode, selected teammates get assigned as meeting host in round-robin order automatically.
OpenQ Scheduler helps you do round-robin scheduling to automatically assign meetings on your 
          team's calendar in a round-robin fashion.
Team scheduling
Coordinate across team calendars
Automatically coordinate between individual teammates' calendars by connecting them all. Then set the rules for how you want to identify bookable free slots by either opting to maximize availability or to maximize attendance.
OpenQ Scheduler helps you find the best availability among teammates using two strategies – 
          to maximize availability or maximize attendance.
Zoom integration
Integrated video conferencing
Connect your Zoom account to OpenQ to generate unique Zoom meeting links for each booked meeting and have it included in the meeting invite automatically.
OpenQ Scheduler integrates with your Zoom account to automatically create unique Zoom meeting 
          links for your scheduled sessions.
Automatic email reminders
Reduce no-show rates dramatically with automatic email notifications sent to participants. Always be prepared for every session with automatic email notifications sent to the session host.
OpenQ sends automatic session reminders and notifications to you and your participants to reduce no-show rates.
Optimized Workflow
Cancel / Reschedule easily
Optimize your scheduling workflow end-to-end by eliminating all back-and-forth for rescheduling or cancelling meetings. Each calendar invite has unique reschedule and cancellation links that can be used to reschedule / cancel sessions easily.
OpenQ Scheduler lets you cancel or reschedule booked meetings easily with one click.
Scheduling date config
Rolling or fixed scheduling
Perform ongoing & continuous user research by displaying a rolling availability window, say 14 days into the future. Recruit for fixed-duration studies by displaying a fixed-duration availability window, say Jun 1 - Jun 15.
OpenQ Scheduler lets you schedule user research sessions on fixed dates or continuously on a rolling basis.
Availability config
Powerful availability configuration
Select the exact hours in the day and week that you want to dedicate for user sessions, say 8-11am on Mon, Tue and Wed. Couple this setting along with the rolling availability window to setup a continuous user research workflow.
OpenQ Scheduler lets you control which hours in the day or week you want to allocate towards conducting 
          user research sessions.
Team scheduling
Required and Optional attendees
Set any number of optional and required attendees and they'll receive a calendar invite automatically as sessions are booked. No more copy-pasting meeting invites and emails to invite teammates! Phew!
OpenQ Scheduler gives you the option of inviting additional attendees to your user research sessions and 
          designate them as required or optional.
Timezone enabled
Multiple Timezones supported
Get seamless scheduling across timezones without having to worry about timezone differences either between you and the participant or between your teammates.
OpenQ Scheduler support multiple timezones out of the box with no configuration required at your end.
Scheduling notice
Minimum scheduling notice
Set a minimum scheduling notice for booking sessions so that you are never caught off-guard and have sufficient time to prepare for every session.
OpenQ Scheduler lets you set a minimum scheduling notice for participants to book sessions on your 
          calendar allowing you enough time to prepare for sessions.
Scheduling buffer
Minimum buffer between meetings
Set a minimum buffer before and after each session to leave sufficient time for preparation, pre-brief and debrief for each session.
OpenQ Scheduler lets you set a minimum buffer before and after meetings to ensure you have time 
          for prep and debrief before and after sessions.
Start-time flexibility
Flexible start times
Select the frequency of displayed bookable slots, e.g., every 15, 30, 60 minutes. Use this setting to control when and how often sessions can be scheduled in a day.
OpenQ Scheduler lets you choose the frequency of displayed start times for booking sessions.
OpenQ Recruiter
Introducing OpenQ Recruiter
OpenQ Recruiter is a browser extension for Chrome and Microsoft Edge that lets you invite anyone on LinkedIn to a research or customer development interview. Say goodbye to expensive panels & messy screeners!
OpenQ Recruiter is a Chrome extension to invite prospective users from LinkedIn to a user research or customer discovery interview.

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